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PMPA Nomination Guidelines

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Project Management Proficiency Award - Nomination Guidelines

Purpose:

To recognize, honor and publicize the accomplishments of the Project Management Proficiency Award (PMPA), along with the project team, for superior performance and project management.

Number of Awards:

      • Not more than one Project Management Proficiency Award (PMPA) will be awarded per calendar year
      • Volunteer & Non Profit Organizations
      • Business Organizations
      • Student Projects

Eligibility:

  • All project types, sizes and duration are encouraged to participate and compete.
  • The project had approved scope, schedule and budget
  • The project was completed on or ahead of schedule and completed at or below budget.
  • The Client/Owner has provided a letter on corporate letterhead, which states:
    • The project was accepted as complete by the client/owner prior the nomination.
    • The project met or exceeded its stated objectives.
    • The Client/Owner has provided consent to nominate the project for the POY Award and will support and cooperate in all phases of the nomination process, up to and including the possible receipt of the Project of the Year Award.
  • Documented and provided as parts of the nomination package the permissions and all necessary clearances needed for public release of all submitted materials.
  • The nominated project must have been successfully completed using processes and approaches consistent with the Project Management Body of Knowledge (PMBOK Guide – 4th Edition). That consistency must be clearly delineated in the nomination package

Not Eligible:

  • Sitting members of the PMI Chapter Board may not participate in the nomination or evaluation process of this award, nor are members of the board eligible to receive the award.
  • Individuals or organizations that have failed to comply with the PMI policies and procedures, including but not limited to PMI‘s Code of Ethics and Professional Conduct will not be considered.
  • Failure to provide the necessary permissions and releases will eliminate the Project of the Year nomination from consideration.

Process:

Note: The South Saskatchewan Chapter will not reimburse any expense for the assembling the nomination package or for any presentation materials that may need to be created should the project be selected as the winner.

Nomination/Submission Process:

PMI Regina South Saskatchewan Chapter

P.O. Box 3181

Regina, SK

S4P 3G7

  • If you have questions about the PMPA submission process please contact:

VP-Community Relations

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.">This email address is being protected from spambots. You need JavaScript enabled to view it.

Nomination Package Requirements:

  • Be concise, yet contain enough information to adequately represent the project.
  • Be written in English
  • Not to exceed 15 pages in length. The nomination may also include supporting documentation (e.g. work breakdown structure, organizational charts, ect.) not exceeding 10 additional pages. The chapter may discard any pages from either the nomination package or the supporting documentation that exceeds the above stated page counts.
  • Included a Title page, table of contents, general information sheet, Eligibility Confirmation Sheet, Written consent/support by client/owner (Owner Satisfaction Document) recognizing the submittal of the project and providing the date when the project was accepted as complete.
  • Include a written agreement by relevant stakeholder(s) to provide any and all assistance that may be required in the event the nominated project is selected as a finalist.

The following items shall not be counted as parts of the allowed number of pages:

  • Title Page
  • Table of Contents
  • General Information Sheet
  • Eligibility Confirmation Sheet
  • Owner Satisfaction Document
  • Written agreement by relevant stakeholder(s) to provide any and all assistance that may be required in the event the nominated project is selected as finalist.

Content of Nomination Package

  • Title Page
  • Table of Contents
  • General Information Sheet
  • Eligibility Confirmation Sheet
  • Written consent/support by client/owner
  • Summary of Project
  • Project Criteria
    • Project Integration Management
    • Planning Process Group
    • Project Scope Management
    • Project Time Management
    • Project Cost Management
    • Project Quality Management
    • Project Human Resource Management
    • Project Team Interpersonal Skills
    • Project Communications Management
    • Project Risk Management
    • Project Procurement Management
    • Monitoring and Controlling Process Group
    • Project Complexity
  • Supporting Documents
    • Attachments at discretion of the nominator
  • Additional Required Documents
    • Owner Satisfaction Document
    • Any necessary clearances needed for public release of all submitted materials
    • Written agreement by relevant stakeholder(s) to provide any and all assistance that may be required in the event the nominated project is selected as a finalist.

Title Page

  • Name of the project
  • Name of the organization/company of the project management team
  • Company trademarks or logos may be included on the Title Page

Table of Contents Page

  • The nomination package shall include a table of Contents that includes all the Sections explained below.
  • IMPORTANT: If a section is not applicable to the project, the section heading shall still be included and an explanation of why it is not applicable shall be provided in the text.

General Information Sheet

  • Complete the General Information Sheet included as an attachment in this document
  • Use the General Information Sheet as a guideline or template, provide the required information on a separate sheet of paper.

Eligibility Confirmation Sheet

  • Complete the Eligibility Confirmation Sheet included as an attachment in this document
  • The Lead Nominator shall sign this document, verifying that the project meets the stated eligibility criteria and affirms that it is not in violation of the citations found in the Non-Eligible section of the Nomination Guidelines and the nomination package contents are accurate to the best of his or her knowledge.

Summary of Project

  • Provide a general description of the project, the project management team, the company and the client/owner

Project Criteria

Project Integration Management

The Project Integration Management includes the process and activities needed to identify, define, combine, unify and coordinate the various processes and project management activities within the Project Management Process Groups

Describe initiation of the project and the methods employed by the project management team to manage the interdependencies among the project management Knowledge Areas.

Discuss close-out of the project, including lessons learned

Planning Process Group

The Planning Process Group consist of those processes performed to establish the total scope of the effort, define and refine the objectives and develop the course of action required to attain those objectives

Describe the processes performed by the project management team to establish the total scope of the project, define, and refine the objectives, and develop the course of action required to meet the project objectives. As applicable, include discussions relative to planning/initiating various stages of the project throughout the project life cycle, communications planning for virtual teams and procurement planning for global suppliers.

Project Scope Management

Project Scope Management includes the processes required to ensure that the project includes all the work required and only the work required, to complete the project successfully.

Describe the methods employed by the project management team to define and manage the project scope. Identify the scope of the project including objectives and deliverables.

A copy of the project’s work breakdown structure should be included as part of the supporting documentation in the nomination package.

Project Time Management

Project Time Management includes the processes required to manage timely completion of the project.

Describe the methods employed by the project management team to achieve completion of the project on or ahead of schedule. Discuss challenges encountered and opportunities realized.

State the following baseline and actual dates: project initiation, client approval and project closeout.

A copy of the Baseline Project Schedule versus the Actual Project Schedule should be included as part of the Supporting Documentation.

Project Cost Management

Project Cost Management includes the processes involved in estimating, budgeting, and controlling costs so that the project can be completed within the approved budget.

Describe the methods employed by the project management team to achieve completion of the project at or under budget. Discuss challenges encountered and opportunities realized. State the Baseline and Actual Project Costs.

Project Quality Management

Project Quality Management includes the processes and activities of the performing organization that determine quality policies, objectives and responsibilities so that the project will satisfy the needs for which it was undertaken.

Describe the project’s Quality Plan. Describe those actions and processes put in action by the project management team to ensure the quality of the project deliverables. Explain how quality was maintained throughout the project and was communicated to key stakeholders.

Project human Resource Management

Project human Resource Management includes the processes that organize, manage, and lead the project team.

Describe the process used during the recruitment process to ensure that the right candidates were selected for the project team.

Discuss the processes in place to ensure that all human resource recruitment areas were adequately covered and questions answered.

Project Team Interpersonal Skills

Project managers accomplish work through the project team and other stakeholders. Effective project managers acquire a balance of technical, interpersonal, and conceptual skills that help them analyze situations and interact appropriately.

Describe the project management team’s application of interpersonal skills and how this contributed to the success of the project. Focus the discussion on the team’s leadership, team-building methods and internal/external communications. Discuss where modifications to approaches were needed to respond to changing conditions or to improve performance.

Project Communications Management

Project Communications Management includes the processes required to ensure timely and appropriate generation, collection, distribution, storage, retrieval, and ultimate disposition of project information.

Describe the project’s Communication Plan. Focus the discussion on identification of the key stakeholders and the proposed frequency and the method of stakeholder communications and the management of those communications.

If applicable, discuss the communications management performed with virtual teams.

Project Risk Management

Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning and monitoring and control on a project.

Describe the project’s Risk Management Plan. Focus the discussion on the method of communication, frequency of updates, and process used to review the plan with senior management.

Project Procurement Management

Project Procurement Management includes the processes necessary to purchase or acquire products, service, or results needed from outside the project team and to properly close the procurement process.

Describe the processes employed by the project management team to procure products and services. Discussion should include the complete life cycle of the project’s procurements including proposal solicitation, types of contracts used and their relevance to the project, change request process, procurement administration and closeout.\

Monitoring and Controlling Process Group

The Monitoring and Controlling Process Group consists of those processes required to track, review, and regulate the progress and performance of the project; to identify any areas in which changes to the plan are required; and to initiate the corresponding changes.

Describe the processes used by the project team for progress monitoring and change control. Discussion should include the application of practices and methods and any marked improvements of methods implemented and products used based on lessons learned during the course of the project. Highlight any conditions or issues requiring special action(planned or unplanned) and the impact on the project.

Project Complexity

Project Complexity is generally considered in terms of:

  • The extent of changes to current business processes need to implement project management processes.
  • The number and diversity of project stakeholders
  • The project’s technical complexity; for example, first-of=kind scope Diversity and constraints of the subprojects
  • The significance of risks and/or opportunities\
  • Other appropriate factors.

Briefly describe the project in terms of the complexity and the manner in which the project management team addressed that complexity.

Supporting Documents

  • The nomination package may include up to 10 additional pages of supporting documentation. Any additional pages will be discarded and not reviewed.
  • Examples of supporting documentation include a work breakdown structure chart, project organization, approved and as-completed cost curves, schedules, etc.

Additional Supporting Documents

The following documents will not be included in the allowed count of ten (10) pages of Supporting Documentation:

  • Owner’s Satisfaction Document which contains written evidence (on corporate letterhead) that:
    • States that the project was essentially complete by 1 December, 2102
    • States that the Client/Owner has accepted the project as complete prior to the 31 January nomination date.
    • States that the project met or exceeded its stated objectives.
    • Includes general information about costs, schedule, quality and scope management. Provides consent to apply for Project of the Year award and will provide any and all assistance and access should the nomination be selected as the Project of the Year Award finalist.
    • Written agreement by relevant stakeholder(s) to provide any and all assistance that may be required in the event the nominated project be selected as a finalist.

 

General Information Sheet

 

Project Name:

 

 

Company name:

Write exactly as it should appear on the award if project wins

 

 

Project Location(S):

Write exactly as it should appear on the award if project wins

 

Project manager:

Town/City/Providence

Name and Title:

Telephone:

Email:

 

Project Client/Owner:

Organization/Company Name:

Name of the Contact Person and Title:

Mailing Address:

Telephone:

Email:

 

Leader Nominator

Name and Title:

Mailing Address:

Telephone:

Email:

 

Eligibility Confirmation Sheet

As Lead Nominator for this nomination package, I verify that the project meets the following eligibility requirements for the PMI Regina South Saskatchewan Chapter Project of the Year Award and that the nomination package contents are accurate to the best of my knowledge:

  • The project had an approved scope, schedule and budget.
  • The project was completed on or ahead of schedule and completed at or below budget.
  • The Client/Owner has provided a letter on corporate letterhead that states:
    • The project was essentially complete by 1 December, 2102
    • The project was accepted as complete by the Client/Owner prior the nomination.\The project met or exceeded its stated objectives
    • The Client/Owner has provided consent to nominate the project for the POY Award
  • The lead nominator, in conjunction with the Project Owner, will provide support and access to information throughout the nomination process, up to and including the potential receipt of the Project of the Year Award.

 

Name and Title: (print):

Signature:

 

Date:

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Chapter Membership

Total Members 688
New Members Added 12
PMP® Members 511
CAPM® Members 18
PgMP® Members 3
PMI-SP® Members 1
PMI-RMP® Members 1
PMI-ACP® Members 6
PfMP® Members 0
PMI-PBA® Members 6

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